Purchase Order OCR and AI PO Parser
Convert purchase order PDFs and images into structured header and line-item data. Capture supplier, delivery, quantity, price, currency and Incoterm evidence for invoice and goods-receipt matching.
Purchase orders establish what was authorized: supplier, product, quantity, price, currency and delivery terms. GainingDocx captures header and line-level evidence so invoices are never approved from a total-only comparison.
The parsed PO becomes the commercial baseline for matching against transport or receipt evidence and the supplier or freight invoice. Missing evidence stays incomplete; exact contradictions are blocked instead of averaged away.
No sign-up for your first document · 15–30 seconds per page
Purchase Order Fields and Lines Extracted
- PO number, issue date, buyer and supplier addresses
- Ship-to, bill-to, requested delivery date and transport terms
- Product code, description, quantity, UOM, unit price and line amount
- Currency, subtotal, discount, tax, freight and total
- Incoterm, payment terms and referenced contracts
PO Validation and Three-Way Matching Checks
Computed in code — the AI never does the math.
- Line quantity × unit price versus printed line amount
- Line sums and charges versus printed PO total
- Exact PO-reference matching across invoices and transport documents
- Supplier, currency, quantity and line-level tolerance checks
How to Extract Purchase Order Data
- 1Upload or photograph the document — pages are compressed on your device.
- 2Review the extracted fields; deterministic checks flag anything suspicious.
- 3Export to Excel, CSV or JSON, or generate the counterpart document.
Purchase Order OCR FAQ
Does matching stop when the PO number disagrees?
Yes. A contradictory PO reference is blocking evidence. The shipment cannot be marked matched until it is corrected or reviewed.
Can descriptions match when product codes are missing?
Yes, but description-only matches are conservative and routed to review when the evidence is not strong enough for automatic approval.
Try it on your own document — free, no sign-up
Start parsing