Goods Receipt and GRN OCR Parser
Extract goods-receipt evidence from GRNs, warehouse receipts and proof-of-receipt documents. Capture PO references, dates, item lines, accepted quantities, rejected quantities and exceptions for three-way matching.
A goods receipt proves what physically arrived, not merely what was ordered or invoiced. GainingDocx extracts accepted, rejected and damaged quantities at line level so shortages cannot pass a total-only match.
The receipt can serve as the third evidence role alongside the PO and invoice. For ocean workflows, a B/L or sea waybill can provide transport evidence while receipt documents confirm final acceptance.
No sign-up for your first document · 15–30 seconds per page
Goods Receipt and GRN Fields Extracted
- Receipt or GRN number, receipt date, warehouse and receiver
- PO, invoice, shipment and B/L references
- Product code, description, received, accepted and rejected quantity
- UOM, lot, batch, serial, condition and damage notes
Receipt Validation and Three-Way Matching
Computed in code — the AI never does the math.
- Accepted plus rejected quantities versus received quantity
- Received quantities versus PO and invoice lines
- Exact PO and shipment-reference consistency
- Missing, damaged or over-received goods routed to review or blocked
How to Extract Goods Receipt Data
- 1Upload or photograph the document — pages are compressed on your device.
- 2Review the extracted fields; deterministic checks flag anything suspicious.
- 3Export to Excel, CSV or JSON, or generate the counterpart document.
Goods Receipt OCR FAQ
Can a shipment match without receipt evidence?
No automatic approval is issued when a required evidence role is missing. The result remains incomplete.
Are damaged quantities preserved?
Yes. Rejected and damaged quantities and notes are retained separately from accepted quantity.
Try it on your own document — free, no sign-up
Start parsing